Administrative Assistant - Facilities

Improving America’s infrastructure isn’t for the weak. It takes grit, determination, and hard work to execute high impact projects. Michels Corporation engages 8,000 people and 18,000 pieces of heavy equipment in our insatiable drive to be the best. Our work improves lives. 

As an Administrative Assistant, you will provide day-to-day administrative support under supervision in our Facilities Department. This position will assist with data entry in multiple systems, pulling rates, and other administrative tasks. Critical for success are strong attention to detail, prioritize and the ability to multitask.

Key Responsibilities:

• Reporting of maintenance/facilities costs
• Credit card management
• Manage filing systems of prior/current plans, general maintenance at all properties, etc
• Family property record keeping of plans, maintenance, etc
• Insurance renewals of contractors, contracts, and invoices 
• FleetFocus software management
• Other duties as assigned.

 Why Michels?

• We are consistently ranked among the top 10% of Engineering News-Record’s Top 400 Contractors
• Our steady, strategic growth revolves around a commitment to quality
• We are family owned and operated
• We invest an average of $5,000 per employee on training each year
• We reward hard work and dedication with limitless opportunities
• We believe it is everyone’s responsibility to promote safety, regardless of job titles.
• We offer a comprehensive benefits program, including Health, Dental, Life, Flexible Spending Accounts, Health Savings Account, Short Term and Long-Term Disability Insurance, 401(k) plan, Legal Plan, and Identity Theft and Monitoring Plan.  Depending on your positions and location you may participate in a different benefit plan. 

Why you?

• You thrive in fast-paced environments under tight deadlines
• You are organized and professional
• You relish new challenges and evolving technology
• You enjoy collaborating and communicating with your teammates
• You deliver exemplary customer service through interactions with others

What it takes:

• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with project management tools is a plus.
• Exceptional organizational and time-management skills, with strong attention to detail.
• Excellent verbal and written communication skills.
• Ability to multitask and prioritize workloads in a fast-paced environment.
• Strong problem-solving skills and a proactive approach to tackling challenges.
• A high level of professionalism and discretion in handling confidential information.
• High school diploma or equivalent required; an associate’s or bachelor’s degree in a related field is a plus.