About this role
Title: Administrative Assistant
Department: Facilities
Supervises: N/A
Role Type: Full-time
Location: New York, NY (Hybrid)
ABOUT THE COMPANY:
Anchin is a New York City based Certified Public Accounting and Consulting firm with a Long Island and Florida presence that provides expert financial advisory to companies across a diverse range of industries. We offer a full range of integrated accounting, consulting and business management services from tax planning and audits to the most detailed analysis of acquisitions and financial restructuring.
Anchin is consistently recognized as one of the “Best of the Best” accounting firms in the country, a Best Place to Work in New York City and New York State, and a Best Accounting Firm to Work For Nationwide.
ABOUT THE POSITION:
The Administrative Assistant will provide high-level administrative and operational support to Partners, Directors, and team members within assigned practice groups at Anchin. This role will play a vital part in supporting the firm’s day-to-day operations by managing communications, preparing client-facing materials, coordinating schedules, and assisting with workflow and reporting processes.
The Administrative Assistant will serve as a trusted partner within the firm and will be expected to demonstrate professionalism, discretion, and strong organizational skills. The ideal candidate will be proactive, detail-oriented, and comfortable working in a fast-paced, deadline-driven environment while contributing to exceptional client service and operational excellence at Anchin.
RESPONSIBILITIES:
- Draft, edit, proofread, and format correspondence, reports, memos, tables, graphs, and meeting minutes using Anchin‑approved AI tools; review materials for accuracy and client readiness.
- Prepare new business forms, engagement letters, and related supporting documentation.
- Ensure accuracy, consistency, and professionalism across all written materials.
- Manage calendars and schedule meetings, calls, and appointments for assigned Partners and staff.
- Coordinate travel logistics, including flights, hotels, transportation, and itineraries.
- Maintain agendas and support preparation for internal and client meetings.
- Support partner administrative activities, including client outreach initiatives and special events (e.g., holiday gifts).
- Answer and direct incoming phone calls and provide information with professionalism and discretion.
- Welcome and assist office visitors.
- Track client deliverables and monitor workflow routing as needed.
- Run monthly billing and partner reports and support period‑end or project‑specific reporting needs.
- Prepare and submit expense reports for assigned leaders.
- Release, track, and manage documents requiring electronic signatures through MySignature.
- Upload and organize documents within the firm’s document management system (GFR).
- Enter and update opportunities, interactions, and meeting details within the firm’s CRM system.
- Provide cross‑coverage and backup support to other Administrative Assistants as needed.
- Assist with special projects and perform other ad hoc administrative duties as assigned.
QUALIFICATIONS:
Education:
- High School diploma, general education degree (GED) or equivalent education.
Experience:
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3+ years of administrative experience, preferably supporting senior‑level management in a corporate or professional services environment
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Strong verbal and written communication skills with exceptional attention to detail.
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Excellent organizational and time‑management skills, with the ability to balance competing priorities with limited supervision.
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Professional demeanor with the ability to interact effectively with clients, Partners, and staff at all levels.
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Ability to remain calm, resourceful, and adaptable in a fast‑paced, deadline‑driven environment.
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Strong problem‑solving skills with a proactive approach to anticipating needs and managing recurring tasks.
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Demonstrated commitment to confidentiality, discretion, and sound judgment.
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Advanced proficiency in Microsoft Word, with intermediate to advanced skills in Excel, PowerPoint, and Outlook.
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Experience using AI productivity tools, including MS Copilot and similar applications, to enhance work efficiency.
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Familiarity with CRM platforms and document management systems preferred.
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Ability to learn and adapt quickly to new systems, technologies, and processes.
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Flexibility with work hours to meet business needs and deadlines.
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Strong sense of ownership, initiative, and accountability in daily work.
Compensation:
- Competitive annual salary in the range of $70,000 to $95,000 based on individual’s experience level.
Anchin provides comprehensive benefits, which you can view here.
Attributes:
- Accountability: Follows through on commitments, even requiring some personal sacrifice, promotes a sense of urgency.
- Communicates Effectively: Delivers messages in a clear and concise manner, listens attentively, responds to requests in a timely and professional manner.
- Strong Interpersonal Skills: Relates comfortably to all levels of people, both internally and externally, builds effective working relationships and interacts courteously.
- Nimble Learner: Learns quickly when facing new situations, willingly takes on the challenge of unfamiliar tasks.
- Being Resilient: Shows confidence under pressure, maintains a positive attitude despite adversity.
- Action Oriented: Proactively seeks out new and challenging work.
- Trustworthiness: Keeps confidences and develops a reputation for being honest and ethical.
Anchin is an equal opportunity employer who agrees not to discriminate against any employee or job applicant irrespective of race, color, creed, alienage, religion, sex, national origin, age, disability, gender (including gender identity), marital status, sexual orientation, citizenship, or any other characteristic protected by law. Anchin is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. To request reasonable accommodation, contact Anchin Recruitment Team at recruit@anchin.com
Jobb.ai is an independent skill benchmarking platform. Applications are submitted on the employer's official website.