Business Operations Manager

About Spektrum

Spektrum is a delivery-focused organisation specialising in providing high-quality talent, workforce solutions, and service delivery capabilities to support complex client requirements across multiple sectors.

Our operating model is built around three core pillars:

• Talent Acquisition – identifying and securing the right talent

• Workforce Experience & Development – enabling, supporting, and retaining our people

• Service Delivery – ensuring consistent, high-quality execution for our clients

These functions are supported by strong business operations, including finance, compliance, and corporate services, ensuring that all activities are delivered efficiently, securely, and in line with regulatory requirements.

At Spektrum, we operate as an integrated system—aligning hiring, workforce deployment, and delivery to ensure seamless execution and measurable outcomes.

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Working at Spektrum

Working at Spektrum means being part of a structured, high-performance environment where clarity, accountability, and continuous improvement are central to how we operate.

We focus on:

• Clear roles and responsibilities aligned to our operating model

• Performance-driven delivery with defined outcomes and measurable impact

• Collaboration across functions to ensure successful client and organisational outcomes

• Continuous development of skills, capability, and expertise

Our people play a critical role in delivering value to clients while contributing to the growth and evolution of the organisation.

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Business Operations Manager

The Business Operations Manager is responsible for the execution and coordination of financial operations, corporate governance, compliance, and business administration activities to ensure effective organisational control, regulatory adherence, and operational efficiency. This role supports the full business support lifecycle, including financial management, reporting, compliance monitoring, risk management, and administrative governance, ensuring alignment with organisational objectives and regulatory requirements.

Responsibilities:

• Support financial planning, budgeting, and forecasting processes

• Maintain financial records, reporting structures, and statutory documentation

• Ensure compliance with financial regulations, tax laws, and corporate policies

• Support financial reporting, audits, and statutory filings

• Assist with cash flow management, working capital tracking, and cost control

• Maintain payroll, accounts payable, and accounts receivable processes

• Support implementation and maintenance of financial systems and reporting tools

• Ensure adherence to corporate governance frameworks, policies, and procedures

• Support compliance monitoring, internal audits, and risk assessments

• Maintain document management systems, records retention, and data integrity

• Support vendor and third-party compliance, including due diligence and contract governance

• Assist in compliance training, awareness programs, and internal communications

• Act as a support liaison for auditors, regulators, and external stakeholders

• Monitor regulatory changes, risks, and best practices to support process improvement

• Support collaboration across teams on financial, compliance, and administrative matters

Functional Areas:

• Financial Operations & Reporting
  • Execution of financial processes and reporting activities, including budget tracking, financial reporting, payroll, accounts payable and receivable, and statutory documentation
• Financial Planning & Analysis
  • Support financial planning and performance monitoring, including forecasting, financial analysis, cost tracking, and performance reporting
• Compliance & Governance
  • Ensure adherence to regulatory and corporate requirements through policy adherence, compliance monitoring, audit support, and regulatory tracking
• Risk Management & Internal Controls
  • Support identification and mitigation of financial and operational risks through risk assessments, internal audits, and control monitoring
• Business Administration
  • Maintain administrative processes and governance structures, including documentation management, contract governance, and operational support
• Data & Systems Management
  • Maintain financial and compliance systems and data integrity, including system updates, reporting tools, data accuracy, and record management
• Stakeholder & External Coordination
  • Support coordination with internal and external stakeholders, including auditor coordination, vendor compliance, and cross-functional collaboration
• Process Improvement
  • Enhance operational efficiency and governance processes through workflow optimisation, policy updates, and continuous improvement initiatives

Key Performance Indicators (KPIs):

• Financial Accuracy
  • Accuracy of financial reporting and audit outcomes
• Budget & Cost Control
  • Budget variance and cost management effectiveness
• Compliance & Governance
  • Compliance audit success rate and regulatory adherence
• Risk Management
  • Effectiveness of risk identification and mitigation
• Operational Efficiency
  • Timeliness of reporting and process efficiency improvements
• Data & Systems
  • Accuracy and completeness of financial and compliance data
• Stakeholder Support
  • Responsiveness to internal and external stakeholder needs

Requirements:

• Education & Experience
  • Bachelor’s or Master’s degree in Finance, Accounting, Business Administration, Law, or a related field (or equivalent experience), with 3 years of experience in finance, compliance, business administration, or corporate governance
• Skills & Expertise
  • Strong experience in financial operations, reporting, compliance, risk management, governance frameworks, and administrative processes
• Technical Knowledge
  • Familiarity with financial systems, reporting tools, compliance frameworks, and data management systems
• Right to Work
  • Candidate must have the Right to Work (RTM) in Spain
• Citizenship / Nationality
  • Must have citizenship or nationality of one of the 32 NATO nations