Executive Assistant and Office Manager

Job Title: Executive Assistant (hybrid role, based minimum 3 days a week from Aztec office in Farringdon, London)

Department: Operations and Administrative 

Role focus

We are looking for an experienced and skilled Executive Assistant & Office Manager to support our founder, the leadership and operations teams, and manage our London office. 

You’ll be the go-to person for keeping things moving - ensuring our office is welcoming, our systems run efficiently, and our team has the support they need to do their best work. You’ll thrive in this role if you’re dependable, detail-oriented, and great at juggling priorities in a fast-paced environment.

Your responsibilities will include:

Executive Assistant

• Manage the Founder’s inbox, prioritising emails, ensuring timely responses, and flagging items for follow-up to keep their day to day running smoothly 
• Coordinate the Founder’s diary across internal teams and external stakeholders, organising meetings manage conflicts, and acting as the main gatekeeper
• Serving as a source of information and the go-to person for all things related to the founder
• Support People Operations initiatives, including maintaining employee records, onboarding and offboarding processes, co-ordinating ad-hoc HR tasks
• Supporting the CFO and COO where needed - diary and inbox management, and working on projects as needed
• Assisting the Finance team with expenses and policy tracking

Office Management

• Manage the day to day operations  of our London office ; manage suppliers and contractors, office supplies, budget and office policies 
• Being the face of our London office and welcoming visitors
• Helping ensure the Health and Safety of our team, including undertaking DSE Assessments and serving as a trained First Aider and Fire Warden
• Coordinate team lunches, dinners, and internal events; support the planning of engineering onsites

Skills & Experience

• Skilled EA with 7+ years experience supporting C-suite level executives.
• Previous experience in office management.
• Excellent organisational and multitasking skills with the ability to prioritise.
• Comfortable working with different teams and happy to support colleagues across the business.
• A proactive problem-solver who takes initiative and gets things done.
• Strong written and verbal communication skills.
• Comfortable with Google Workspace, Notion, and other collaboration tools.
• Someone enthusiastic, adaptable, and happy to take on a variety of tasks.
• Must be willing to work at least 3 days a week from the Aztec office in Farringdon, central London.

What we offer:

• Flexible and remote work environment
• 25 days holiday + bank holidays annually
• Additional benefits include health insurance, retirement plans, and opportunities for professional development.
• Quarterly offsite travel for collaboration 
• Events and conference budget
• An opportunity to work at the cutting edge of blockchain and FinTech with a world class cryptography and engineering team