Facilities Specialist

Role Purpose 

Why this role matters: At Beyond ONE, facilities aren't just spaces — they're where our people collaborate, innovate, and deliver impact. As our Facilities Specialist, you'll be the operational backbone of our UAE headquarters while extending support to offices across our global footprint. From keeping day-to-day operations running smoothly to supporting contracts, coordinating office setup projects, and helping us build scalable procurement practices — you'll have real ownership from day one. 

What success looks like: In your first year, you will keep the engine running at HQ — ensuring maintenance, cleaning, security, utilities, and vendor responsiveness operate without a hitch. You'll help build preventative maintenance rhythms so issues are caught before they become problems, and you'll make sure every employee walks into a safe, well-equipped, and inspiring workplace. 

Beyond the day-to-day, you'll play a meaningful role in supporting vendor contracts and procurement processes, coordinating with global offices on facilities needs, and contributing to office setup and move projects. You'll grow into a role that touches strategy as much as execution. 

Why this is for you: You're proactive by nature — you spot what needs doing before being asked, and you follow through. You're comfortable using technology to stay organised and solve problems, and you're energised by variety: no two days look the same. This is a role for someone early in their facilities or operations career who's hungry to grow fast, take ownership, and make a tangible difference across a global business. 

Key Responsibilities 

In this role, you will: 

• Oversee day-to-day facilities operations for the UAE office, including maintenance, security, cleaning, utilities, and office equipment. 

• Act as a coordination point for facility-related needs across global offices, supporting remote troubleshooting and on-site project delivery where needed. 

• Support vendor and supplier management, helping to track performance, manage relationships, and ensure service quality across locations. 

• Assist in the administration and tracking of vendor contracts and service-level agreements (SLAs), flagging risks and supporting renewals. 

• Support procurement processes — from raising purchase requests and gathering quotes to coordinating approvals and tracking delivery. 

• Contribute to office setup, fit-out, and move projects in collaboration with internal stakeholders and external contractors. 

• Help implement preventative maintenance schedules and support emergency response procedures. 

• Ensure compliance with UAE health, safety, and environmental regulations, and support the rollout of best practices across regional offices. 

• Work closely with People, IT, Finance, and other cross-functional teams to enhance the workplace experience and meet operational needs. 
• Use technology tools effectively to manage tasks, track requests, and keep stakeholders informed. 
   

Qualifications & Attributes 

We’re seeking someone who embodies the following: 

• Education: Bachelor’s degree in Facilities Management, Engineering, Business Administration, or a related field. 

• Experience: 2-4 years of experience in facilities, operations, office management, or a related support function. Exposure to multi-site or regional environments is a plus. 

• Technical Skills: 

• Must-haves: Working knowledge of UAE regulations related to building management, health, and safety; experience supporting vendor or supplier relationships; ability to manage multiple tasks and priorities in a fast-paced environment. 

• Nice-to-haves: Familiarity with procurement or contract administration processes; experience with facilities management tools or workplace platforms. 

• Proactive and self-starting — you don't wait to be told when something needs attention. 

• Tech-savvy and organised, with a natural inclination to use tools and systems to stay on top of things. 

• A clear communicator who can work with contractors, vendors, and internal stakeholders across functions and geographies. 

Our Hiring Process 

Here’s what you can expect during the interview process: 

• Recruiter Chat: A conversation to understand your background, ambitions, and expectations. 

• Hiring Manager Interview: A deep dive into the role, your experience, and how you could add value to our team. 

• Feedback Loop: Depending on the role, you’ll meet with key stakeholders across the organization to get a 360° view of the role. 
• Leadership Interview: For senior roles, expect a conversation with our leadership or CEO to align on vision and cultural fit. 

Our Commitment to Feedback 
At Beyond ONE, we are dedicated to offering clear and constructive feedback throughout the interview process. If you reach the interview stage but aren't selected, we will provide feedback to help you understand what our team appreciated in your application and where we identified gaps. We believe offering thoughtful feedback is essential for building trust and fostering long-term relationships, even with candidates we may not hire. 

Our Compensation Approach 
Our compensation reflects our commitment to fairness, performance, and regional competitiveness. With market-aligned salaries and tailored benefits across our locations, we aim to support your well-being and professional growth. Your Recruiter will share more details during the interview process.