Finance Associate

🚀 Your Role:

Business area and team 

You will be joining the Finance team based out of our Cape Town office. We also have an extended Finance team that is based out of our London office. Ultimately the Finance team reports to the CFO, who is based out of the US.

The Finance team looks after all operational items in relation to finance, including closing month end/year end, tax obligations, payroll obligations and the AP and AR functions.

The role   

Working in a small team, the Finance Associate will be responsible for the Credit Control, Sales, and Purchase Ledger, whilst providing back-up and support in the daily running of the Finance department as/when required. The Finance Associate will have previous experience in invoicing and credit control, and bookkeeping knowledge. They will have good IT and numeracy skills and be a proactive, confident communicator, able to work well as part of the team and take full ownership of responsibilities.

🧩 What You’ll Be Doing:

Key responsibilities

Sales Ledger

• Prepare and send monthly Licence and Support invoices and follow up on outstanding debts.
• Send out Consultancy invoices in a timely manner.
• Maintain and manage the sales ledger, including daily bank postings, payment allocations, and updates to client information.
• Maintain an accurate and up‑to‑date Customer Contact Database.
• Liaise with customers on ad hoc requests, such as bank detail confirmations, procurement platform onboarding, and renewal quotations.

 Purchase Ledger

• Ensure all supplier invoices are:
• Approved in line with Delegation of Authority
• Saved and filed electronically
• Processed in the correct company accounts, general ledger, cost centre, VAT codes etc.
• Processing bi-monthly payment runs
• Maintaining and organising the Purchase Ledger (Daily bank posting of Supplier payments, follow-up on missing paid invoices/receipts, keeping Supplier information in Sage up to date, issuing Remittance Advice etc.)
• Liaising with suppliers on ad hoc requests

 Month end

• Perform bank reconciliations
• Prepare purchase and sales ledger month-end reports
• Conduct debtor analysis and commentary

 Ad Hoc

• Providing back-up and support in the daily running of the Finance department as/when required
• Assisting with ad hoc projects

🎯 Who we're looking for:

Experience

• Invoicing experience
• Credit control experience
• Netsuite experience preferable, but not essential
• Competent Excel user
• Looking to study for an accountancy qualification
• Highly organised and able to effectively prioritise workload
• Strong numerical skills and attention to detail

Competencies required (Xceptor competencies)

• Teamwork
• Customer Centricity
• Communication with Impact
• Strategic Orientation
• Results Driven
• Change & Innovation
• Leading People
• Developing People

This is a great opportunity to join an innovative, fast-paced, highly collaborative, and forward-thinking organisation, during a significant growth phase. Xceptor is an equal opportunities employer and welcomes applications from all sections of society and does not discriminate on grounds of race, religion, or belief, ethnic or national origin, disability, age, citizenship, marital, domestic, or civil partnership status, sexual orientation, or gender identity or any other basis as protected by applicable law.

🌍 Diversity & Inclusion at Xceptor

We believe great ideas come from everywhere — and that the best teams are made up of people with different backgrounds, experiences, and perspectives. At Xceptor, we’re committed to building a workplace where everyone feels welcome, valued, and empowered to be themselves.

We know that not everyone ticks every single box in a job description — and that’s okay. If you’re excited about this role and think you could make a difference, we’d love to hear from you. Your unique skills and experiences might be just what we need, even if you don’t meet every requirement.

We celebrate diversity and are dedicated to creating an inclusive environment for all employees — regardless of race, gender identity, sexual orientation, age, disability, religion, or background.

🌗 Hybrid at Xceptor