Financial Assistant

Spektrum supports apex purchasers (NATO, UN, EU, and National Government and Defence) and their Tier 1 supplier ecosystem with a wide range of specialist services. We provide our clients with professional services, specialised aerospace and defence sales, delivery, and operational subject matter expertise. We are looking for personnel to join our team and support key client projects.

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Who we are supporting 

The NATO Communication and Information Agency (NCIA) is responsible for providing secure and effective communications and information technology (IT) services to NATO's member countries and its partners. The agency was established in 2012 and is headquartered in Brussels, Belgium.

The NCIA provides a wide range of services, including:

• Cyber Security: The NCIA provides advanced cybersecurity solutions to protect NATO's communication networks and information systems against cyber threats.
• Command and Control Systems: The NCIA develops and maintains the systems used by NATO's military commanders to plan and execute operations.
• Satellite Communications: The NCIA provides satellite communications services to enable secure and reliable communications between NATO forces.
• Electronic Warfare: The NCIA provides electronic warfare services to support NATO's mission to detect, deny, and defeat threats to its communication networks.
• Information Management: The NCIA manages NATO's information technology infrastructure, including its databases, applications, and servers.

Overall, the NCIA plays a critical role in ensuring the security and effectiveness of NATO's communication and information technology capabilities.

The program

Assistance and Advisory Service (AAS)

The NATO Communications and Information Agency (NCI Agency) is NATO’s principal C3 capability deliverer and CIS service provider. It provides, maintains and defends the NATO enterprise-wide information technology infrastructure to enable Allies to consult together under Article IV, and, when required, stand together in the face of attack under Article V.

To provide these critical services, in the modern evolving dynamic environment the NCI Agency needs to build and maintain high performance-engaged workforce. The NCI Agency workforce strategically consists of three major categorise's: NATO International Civilians (NIC)'s, Military (Mil), and Interim Workforce Consultants (IWC)'s. The IWCs are a critical part of the overall NCI Agency workforce and make up approximately 15 percent of the total workforce.

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Role ID – C004733

Role Duties and Responsibilities

• Assists in the collection, consolidation, and validation of financial and budgetary data.
• Assists with identifying and calculating process, service, project and component costs for financial planning and budgeting.
• Supporting budget execution monitoring (commitments, obligations, expenditures).
• Preparing draft financial summaries, variance analyses, and tracking reports.
• Maintaining financial documentation and audit trails in designated tools and repositories.
• Uses recommended portfolio, programme and project control solutions for planning, scheduling and tracking.
• Supporting the setup, maintenance, and updating of portfolio, project, and service data in RPM designated tools (e.g. ServiceNow, EBA, Excel, SharePoint, BI tools)
• Assisting in reviewing project lifecycle activities (related to initiation, execution monitoring, closure support, etc.)
• Supporting in year portfolio reviews by compiling inputs and preparing draft presentations and reports.
• Supports programme or project control boards, project assurance teams and quality review meetings.
• Produce regular and ad hoc reports for RPMO stakeholders, including financial, portfolio, and resource overviews.
• Support data analysis activities to identify trends, risks, and issues, and highlight them to RPMO staff.
• Maintain structured repositories for RPMO documentation, ensuring version control and accessibility.
• Assisting with meeting preparation, agendas, briefing material, and action tracking.

 Essential Skills, Experience and Certifications

• Work experience in business and coordination functions, preferably in the areas of financial and portfolio management.
• Strong analytical, reporting, and documentation skills
• Proficiency with Microsoft Office package, ERP systems (Service Now, EBA) and reporting tools (e.g. Power BI)
• Ability to work with multiple stakeholders in a structured, confidential environment

 Language Proficiency

• Proficient in English

 Working Location

• Braine L’Alleud, Belgium

Working Policy

• On-site, Normal working conditions, minimum of 3 days on site, possible 2 working days a week remotely from Belgium.

Travel

• Some travel to other NATO sites may be required

Security Clearance

• Valid National or NATO Secret personal security clearance