Member Events Coordinator (Internship)

The venue...

Located in the pop San Lorenzo district, Soho House Rome, is a private members club with 69 bedrooms, a rooftop pool, a gym, a cinema, 3 F&B outlets, and events spaces.

Who we are...

We are a collection of members' clubs, restaurants, hotels and cinemas, catering to those in the film, media, fashion and creative industries. The company has unique ventures throughout the UK, USA, Canada, Europe and Asia, with new openings planned globally. Soho House is a space for its diverse membership and teams to connect, grow, have fun and make an impact.

Opportunities for all...

Soho House was created to bring diverse communities of people together, and we take the same approach when building our teams. We thrive on differences and believe it is critical to our success as a global company. Soho House is proud to be an equal opportunity workplace that seeks to recruit, develop and retain the most talented people from a variety of backgrounds, perspectives, and skills. We therefore encourage applications from all genders, races, religions, ages and sexual orientations, as well as parents, veterans, people living with disabilities, and any other groups that could bring diverse perspectives to our business.

The Role...

At Soho House the Member Events Coordinator is responsible for assisting the Member Events Manager with the logistical coordination that support the execution of cultural and community driven membership events. As the Member Events Coordinator you will support the team by ensuring proper preparation is handled and coordinated leading up to an event through its completion. Such tasks include choosing an event location, booking a room/venue, reviewing menus, developing seating plans, managing invoices as well as vendor communication and evaluating member feedback to support future events.

A successful Member Events Coordinator is well-organized, detail-oriented, passionate about events and creating community through shared experiences. You will also be a strong communicator, in-the-know of leading trends/music/talent and possess a sound knowledge of vendor management.

 

 Main Duties:

• Support the management team for all event communication (internal/external) and event materials; including floor plans, custom menus and run of shows.
• Responsible for uploading all member events to digital platforms for exposure and managing any incoming inquiries and attendee confirmation.
• Support membership team by collecting information from partners (photos, event information, bios and so on)
• Organize, store and update event contracts, receipts and partner contact information
• Attend and support the execution of events as needed and acquire member feedback following events
• Performs other duties as assigned by supervisor/manager
• Conceive unconventional and memorable member events (eg. booking talent for a unique event, an artist residency or creative experiences)
• Book events (DJs and band), sending proposals
• Propose trends, technology and leading innovations for new event formats (including digital) and collaborate with the team on themes and installations for big events, like Halloween and New Year’s Eve
• Inspire members, talent and all Soho House teams when meeting to create and implement events
• Facilitate events by connecting members to other members and allow opportunities for events to be hosted by members
• Propose ways to improve robust database of bands, name talent and trends so that the House calendar is capturing the current cultural zeitgeist
• Ensure innovative events & programming are united around our global monthly themes
• Assist in creating systems to track the booking and forward planning of events so that deadlines and budgets are always met and work closely with the General Managers to ensure events deliver on business goals
• Support content curation that tells a story and connects members digitally or in-person

Required Skills/Qualifications:

• Experienced with Outlook and Excel
• Creatively driven and culturally in-tune
• Collaborative and communicates well
• Research skills as well as exceptional organizational abilities and extraordinary relationship building skills
• Ability to multitask and execute under pressure and in demanding fast-paced environments
• Energetic, flexible, collaborative, a proactive; a team player who can positively and productively impact both strategic and tactical finance, and administrative initiatives
• Hospitality or music experience a plus not a must

Physical Requirements

• Must be able to seize, grasp, turn and hold objects with hands.
• Must be able to work on your feet for at least 8 hours.
• Fast paced movements are required to go from one part of the club to others.
• Must be able to move, pull, carry or lift at least 50 pounds.
• Must be able to kneel, bend, crouch and climb is required.

Benefits

• Soho Friends Membership
• Staff Canteen
• Monthly Staff Screenings & Staff Gym Classes
• 50% Discount on Cowshed Spa
• 50% F&B Discount
• Global Benefits: Any Bedroom, Any House, $100 per night
• 50% Discount Public Restaurants
• Birthday Gift: 1 day OFF+Voucher
• House Hero and Introduce a Star Program
• Corporate Benefits (access discounts platform)