Office Coordinator

Foundation Risk Partners, one of the fastest growing insurance brokerage and consulting firms in the US, is adding an Office Coordinator to their team in Ormond Beach, FL. 

Essential Functions:

• This position is based at the Front Desk of FRP – you are the face of FRP
• Greet and assist visitors, ensuring a welcoming and professional experience
• Answer and route incoming calls; relay messages accurately and professionally
• Handle incoming and outgoing mail, including deliveries to offsite locations
• Provide general administrative and clerical support to various departments
• Manage office inventory and supplies to ensure smooth operations
• Restock meeting rooms as needed
• Schedule and manage conference room reservations
• Order catering for meetings when requested
• Prepare meeting spaces, including room setup, technology, and communications
• Set up workspaces for new hires as directed by hiring managers

Competencies:

• Friendly, professional demeanor
• Strong verbal and written communication skills, ensuring clear and professional interactions
• Exceptional organizational skills with the ability to manage and prioritize multiple tasks with precision and attention to detail
• Proficiency in Microsoft Office Suite – specifically Outlook, handling multiple calendars and TEAMS.
• A proactive problem-solver with sound decision-making abilities
• Proven track record of meeting high-performance goals and tight deadlines in dynamic, fast-paced environments
• Trusted to handle confidential information with discretion and professionalism
• Adaptable and resourceful, with a continuous improvement mindset and the ability to evaluate and implement effective solutions
• A collaborative team player who also excels when working independently

Education & Experience:

• High School diploma or equivalent
• Office or customer service experience preferred