Paralegal

Reports to: Chief of Legal

Primary Liaisons: Chief of Legal, Legal Counsel, Assistant-Legal Counsel, Associate Legal Counsel, Translation Adoption and Copyright Team, , Revenue Teams, Procurement Manager, Finance Team,  Governance Team and other Operations Teams

Location: London

Job Purpose: To provide support to the Legal Department including administrative, record keeping and research activities in support of the work of the IFRS Foundation.

The team

This position provides support to the Foundation’s legal department Principal Duties

• Administrative and record keeping duties on behalf of the Legal Department.
• Managing deadlines/ and calendars for filing requirements.

Principal accountabilities:

• Drafting simple commercial, intellectual property licensing agreements, and other legal documents from precedent.
• Liaising with colleagues in various jurisdictions to put together signature cover sheets and obtain signatures for documents and agreements.

• • Triage contract intake, prioritise requests, and coordinate cross‑functional reviews where required
  • Manage signature (including signature cover sheet) and execution processes (DocuSign/Adobe Sign), ensure approvals, and maintain audit trails.
  • Track key terms, obligations, renewals, and termination rights, ensure timely renewals and notices and ensure these are correctly displayed in Salesforce;
• Design, apply and maintain legal playbooks, fallback positions, clause libraries, and templates;
• Compiling due diligence reports on Foundation’s funders, suppliers, licensees and other third parties, and procurement processes in accordance with the Foundation’s due diligence policy;
• Maintaining and updating LawVu matter management systems and other document repositories including contracts databases on Sharepoint and Salesforce.
• Conducting legal research.
• Manage the maintenance of the Foundation’s trade mark portfolio in line with the Foundation’s strategic goals, including but not limited to, collating evidence for trade mark opposition proceedings and appeals, and maintaining the global trade mark schedule
• Initial review and management of invoices for legal, procurement and TAC teams for internal approval and tracking of expenditure against budget.
• Research, report and follow up on non-payments and IP infringements based on precedent documents.
• Internal and external stakeholder engagement with key stakeholder groups for the legal team
• Continously drive process improvements and efficiencies for the legal team, including process mapping activities , automation, metadata, reporting and monitor adherence.
• Document management, filing, version control of documents. Management of team folders and matter
• Drive and monitor adherence to SLA’s
• Review, comment and agree standard terms and conditions for contracts etc.

Skills and Attributes

• Good standard of written English and attention to detail.
• Good organisational, problem solving and communication skills. strong business judgment, urgency, and attention to detail.
• Strong work-ethic, ability to manage competing priorities, meet deadlines, and work cross‑functionally in a fast‑paced environment.
• Familiarity with Salesforce highly desirable.
• Familiarity with Microsoft 365. AdobeSign/Docusign and Share Point highly desirable.
• Familiarity with Nexis Diligence, Lexis+ and Westlaw highly desirable.
• Familiarity with legal operations concept and technology supporting legal teams desirable.
• Familiarity with service delivery through SLA’s highly desirable.
• Strong team ethic; able to work effectively and collaboratively with individuals at all levels within the organisation in different locations / time zones.
• Familiarity with project management desirable.

Qualifications and Experience

• Proven experience as an in-house paralegal/contract’s administrator
• Law graduate (other legal backgrounds/ jurisdictional qualifications will be considered)
• Proficiency with Microsoft Office Suite.

 

Application closing date:  31st March 2026